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Although IT support in San Antonio can now be easily outsourced, it’s still advisable for businesses to know the basics of the services they need. This empowers them to demand only the best from their chosen third-party providers.
One such example of outsourced services is customer support. Businesses can delegate this task to providers, leaving them with more time to focus on their main objectives. Usually, this kind of customer support is outsourced in the form of a help desk wherein representatives take calls and answer emails.
As the client, you must know what kind of customer support your provider should deliver. Because your provider’s help desk will be on the front lines serving as the first point of contact, they will not be perceived as a separate entity, but rather, as a part of your business. If they fail, your business fails as well in the eyes of your customers.
To establish good relations with your customers, look for a provider of IT support in San Antonio that can offer the following:
Well-trained customer service representatives
It takes skills to soothe irate customers, especially when their complaints can’t be resolved immediately. Thus, your provider should have a readily available team already experienced in conflict resolution and business communication. They should know proper phone etiquette, de-escalation techniques, and detailed documentation. They should know when to follow a script, and when to think outside the box. And that’s just the soft skills part. They also must possess hard skills such as using logging tools, troubleshooting basic technical issues, and recognizing security risks, among other things.
Round-the-clock services
Whenever your systems go down, people will contact your help desk first and foremost to find out what’s going on. Unfortunately, unexpected outages know no schedule, so you should have a help desk that’s available 24/7. In case your website goes down at an ungodly hour, your customers should be able to connect with your business and get a resolution or at least, information. Although a lot of businesses still offer their help desk during their regular hours of operation, many are seeing the benefit of round-the-clock availability.
Scalability
If your business is still growing, there’s no way to predict just how fast it can become bigger, so scalability is another important factor to consider when looking for a provider. Their services should be able to scale up and down accordingly without affecting their performance. After all, you want a provider that’s just as flexible as your business is. If they can’t keep up, then they’re not a good match.
Proven track record
Don’t just go with any provider with the lowest price offer. Instead, choose a provider with an established reputation for delivering customer support. They may cost higher than newer provider but think of it more as an investment and less as an expense. When your customers are happy, they develop loyalty for your brand and become repeat buyers, so it all translates to a good ROI in the end
For high-quality customer support, look no further than ICS. As a trusted provider of IT support in San Antonio, we have everything an outsourced help desk should have and more. Contact us today for additional information on our services.
Further reading
ICS is a Texas-based 40-year-old technology company specializing in Managed IT, VoIP, Video Conferencing and Video Surveillance solutions for US and International businesses. ICS has over 4000 regional installations and specializes in multi-site businesses between 25 and 2500 employees. ICS’s customers enjoy the experience of ICS’s Total Care program which provides clients flat fee services with obsolescence and growth protection. Whether a customer elects to deploy their IT, Video Conferencing or VoIP in the cloud or on the customer’s premise, ICS can provide a full turn-key solution for our clients under one flat monthly fee.